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Cancellation and Refund Policies - Conferences
Change or Exchange Registration
Cancel Registration for Conference or Extra Activities
1. Change Registration Type:
You may upgrade your registration (for example, from "one day" to "full") at any time without penalty.
You may change your registration type (for example, from "full" to "one day"); see Refund Policy for fees.
If you have registered as an attending participant and are unable to attend the conference, you may convert your registration type to "virtual", which will keep your paper in the community peer review process for possible publication in the journal. See Refund Policy for fees.
2. Exchange Registrations:
You can cancel your conference registration at any time and offset your registration fees to attend another Common Ground Publishing. See Refund Policy for fees.
You may transfer your registration to another participant for the same conference. Attendee substitutions are allowed, but notification must be made in writing via email by clicking the "Submit Request" button below. If there is no written notification of transfer, you will be classified as a "no show" at the conference and will be responsible for the full conference registration.
1. Conference Registration:
If you are unable to attend the Conference, and are unable to transfer your registration to another person, you may request a refund of your Conference registration fee. You need to send us a written request via email clicking the "Submit Request" button below. The amount you are refunded will depend upon the date that we receive your request. See Refund Policy.
2. Extra Activities Fees:
Extra Fees (including, but not limited to, accommodations, conference dinners, and conference tours): Cancellation of extras within six weeks of conference will incur fees depending on the time limits given by the conference staff via email and website notification. Substitutions are possible; however, if it is past the deadline given for changes to extras, then the registrant is responsible for finding a substitute.
No exception will be made to the cancellation/refund policy for registrants unable to obtain a travel Visa. Obtaining a travel Visa is the responsibility of the registrant. We will assist by providing an invitation letter for paid registrants but we are not an authority on Visa issues, nor can we help with expediting the Visa process.
No exception will be made to the cancellation/refund policy for registrants due to travel related issues, natural disasters, or other acts of God.
To view complete terms and conditions regarding cancellations/refunds, please click here.
Please allow 2-4 weeks for processing a refund.